City of Columbus - File #: 0386-2004

• File #: 0386-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/13/2004
• In control: Administration Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize and direct the City Auditor to transfer $25,720.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the appropriation and expenditure of $25,720.00 from the Facilities Management Capital Improvement Fund, and to authorize the Public Service Director to contract for the Facilities Management Division with Axiom Mechanical for the installation of a new air conditioning compressor at 757 Carolyn Avenue. ($25,720.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/15/2004	1	Columbus City Council	Read for the First Time
3/3/2004	1	EBOCO Reviewer	Reviewed and Approved
3/3/2004	1	ODI DIRECTOR	Reviewed and Approved
3/3/2004	1	ODI DIRECTOR	Reviewed and Approved
3/3/2004	1	Service Drafter	Sent for Approval
3/3/2004	1	CITY ATTORNEY	Reviewed and Approved
3/3/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
3/2/2004	1	Auditor Reviewer	Reviewed and Disapproved
3/2/2004	1	Auditor Reviewer	Contingent Within
3/2/2004	1	CITY AUDITOR	Reviewed and Approved
3/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/27/2004	1	Finance Reviewer	Reviewed and Approved
2/27/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/25/2004	1	Service Drafter	Sent for Approval
2/25/2004	1	Service Drafter	Sent for Approval
2/17/2004	1	Service Drafter	Sent for Approval
2/17/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services, cc# 55-0829335, exp. 10/08/2006, in the amount of $25,720.00 for the installation of a new air conditioning compressor at 757 Carolyn Avenue. At present, the Carolyn Avenue building has four compressors, but one is inoperable. If this compressor is not replaced, it will be difficult to maintain comfortable indoor temperatures during the summer unless the other three compressors run 24 hours per day, increasing energy costs and wear on the other compressors. The proposed contract with Axiom includes a five-year warranty on the new compressor.

Formal proposals were solicited on December 15, 2003, and received on January 6, 2004. Three majority firms submitted proposals as follows:

Air Force One $34,900.00
Axiom Mechanical $25,720.00
Peter Miller Inc. $30,992.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Axiom Mechanical.

This ordinance also authorizes the transfer, appropriation, and expenditure of $25,720.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.

Fiscal Impact: The Special Income Tax fund has a sufficient budget to support the transfer of $25,720.00. The total cost of the contract is $25,720.00.

Title

To authorize and direct the City Auditor to transfer $25,720.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the appropriation and expenditure of $25,720.00 from the Facilities Management Capital Improvement Fund, and to authorize the Public Service Director to contract for the Facilities Management Division with Axiom Mechanical for the installation of a new air condi...