City of Columbus - File #: 1447-2008

• File #: 1447-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2008
• In control: Safety Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize and direct the Finance and Management Director to enter into a contract with Smart Solutions, Inc. for the purchase of computer desktops, laptops, and monitors for the Division of Police, to authorize the expenditure of $148,571.65 from the Law Enforcement Seizure Fund; and to declare an emergency. ($148,571.65)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/25/2008	1	Auditor Reviewer	Reviewed and Approved
9/25/2008	1	CITY AUDITOR	Reviewed and Approved
9/25/2008	1	Safety Drafter	Sent for Approval
9/25/2008	1	CITY ATTORNEY	Reviewed and Approved
9/25/2008	1	Safety Drafter	Sent to Clerk's Office for Council
9/24/2008	1	ODI DIRECTOR	Reviewed and Approved
9/24/2008	1	Safety Drafter	Sent for Approval
9/23/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/23/2008	1	Safety Drafter	Sent for Approval
9/23/2008	1	EBOCO Reviewer	Sent for Approval
9/22/2008	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/16/2008	1	Safety Reviewer	Reviewed and Approved
9/8/2008	1	Safety Reviewer	Reviewed and Approved
9/8/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

Background: The Division of Police needs to purchase computer desktops, laptops, and monitors to replace outdated equipment. The Crime Lab needs $48,571.65 for laptops and PoliceNet has projected an additional $100,000.00 for current replacements and upgrades.

Bid Information: An universal term contract was established by the Purchasing office with Smart Solutions, Inc. Police will be making this purchase in accordance with the terms and conditions of contract number, FL003922 which expires 03/31/2011.

Contract Compliance No.: 34-1403269, Expires 05/18/2009

Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all equipment may be in place by year end and that the current pricing on the quote for the Crime Lab purchase will remain valid.

FISCAL IMPACT: This ordinance authorizes an expenditure of $148,571.65 from Law Enforcement Drug Seizure Funds for the purchase of computer desktops, laptops, and monitors for the Crime Lab and PoliceNet per the terms and conditions of a Universal Term Contract.

Title

To authorize and direct the Finance and Management Director to enter into a contract with Smart Solutions, Inc. for the purchase of computer desktops, laptops, and monitors for the Division of Police, to authorize the expenditure of $148,571.65 from the Law Enforcement Seizure Fund; and to declare an emergency. ($148,571.65)

Body

WHEREAS, contract FL003922 established an universal contract with Smart Solutions, Inc.; and
WHEREAS, there is a need to replace outdated computer items to maintain daily operations; and
WHEREAS, a contract was awarded to Smart Solutions, Inc. for computer desktops, laptops, and monitors in accordance with the terms and conditions of universal term contract FL003922; and
WHEREAS, an emergency exists in the daily operation of the Division of Police Department of Public Safety, in that it is immediately necessary to enter into contract for the p...