City of Columbus - File #: 1170-2011

• File #: 1170-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/25/2011
• Final action: 7/26/2011
• Title: To authorize the Finance and Management Director to establish a purchase order with Kokosing Materials, Inc. for the purchase of Various Asphalt Concretes, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $80,000.00 from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($80,000.00)

Date	Ver.	Action By	Action	Result
7/26/2011	1	MAYOR	Signed
7/26/2011	1	CITY CLERK	Attest
7/25/2011	1	Columbus City Council	Approved	Pass
7/25/2011	1	COUNCIL PRESIDENT	Signed
7/15/2011	1	Service Drafter	Sent for Approval
7/15/2011	1	CITY AUDITOR	Reviewed and Approved
7/15/2011	1	CITY AUDITOR	Reviewed and Approved
7/15/2011	1	Service Drafter	Sent for Approval
7/15/2011	1	CITY ATTORNEY	Reviewed and Approved
7/15/2011	1	Service Drafter	Sent to Clerk's Office for Council
7/14/2011	1	EBOCO Reviewer	Sent for Approval
7/14/2011	1	ODI DIRECTOR	Reviewed and Approved
7/13/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/13/2011	1	Finance Reviewer	Reviewed and Approved
7/13/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/13/2011	1	Service Drafter	Sent for Approval
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/11/2011	1	Service Reviewer	Reviewed and Approved
7/11/2011	1	SERVICE DIRECTOR	Reviewed and Approved
7/11/2011	1	Service Drafter	Sent for Approval
7/11/2011	1	Finance Reviewer	Reviewed and Approved
7/11/2011	1	Finance Reviewer	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency street repairs and maintenance
throughout the year. The Division uses various asphalt concretes in its surface treatment program to effect repairs and maintenance to streets, gravel alleys, berms, and to patch potholes.

The Purchasing Office has established a citywide universal term contract with Kokosing Materials, Inc., for the purchase of these materials (FL004881). This legislation will authorize the expenditure of $80,000.00 for Various Asphalt Concretes per the terms and conditions of the universal term contract.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Materials, Inc.


2. CONTRACT COMPLIANCE
Kokosing Materials, Inc., contract compliance number is 31-0980603 and it expires 12/21/2011.

3. FISCAL IMPACT
Funds in the amount of $80,000.00 are available in the Municipal Motor Vehicle License Tax Fund for this purpose.

4. EMERGENCY DESIGNATION
Emergency action is requested to assure an uninterrupted supply of this critical commodity.

Title
To authorize the Finance and Management Director to establish a purchase order with Kokosing Materials, Inc. for the purchase of Various Asphalt Concretes, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $80,000.00 from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($80,000.00)

Body
WHEREAS, the daily activities of the Division of Planning and Operations require the purchase and use of Various Asphalt Concretes to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and

WHEREAS, funds are available in the Municipal Motor Vehicle License Tax Fund for the purchase of Various
Asphalt Concrete...