City of Columbus - File #: 0445-2006

• File #: 0445-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/22/2006
• In control: Utilities Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Electricity; to authorize the expenditure of $200,000.00 from the Division of Electricity Operating Fund. ($200,000.00)

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/3/2006	1	Columbus City Council	Read for the First Time
3/10/2006	1	Utilities Drafter	Sent for Approval
3/10/2006	1	Auditor Reviewer	Reviewed and Approved
3/10/2006	1	CITY AUDITOR	Reviewed and Approved
3/10/2006	1	Utilities Drafter	Sent for Approval
3/10/2006	1	CITY ATTORNEY	Reviewed and Approved
3/10/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
3/9/2006	1	ODI DIRECTOR	Reviewed and Approved
3/8/2006	1	EBOCO Reviewer	Reviewed and Approved
3/1/2006	1	Finance Reviewer	Reviewed and Approved
3/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/1/2006	1	Utilities Drafter	Sent for Approval
2/28/2006	1	Utilities Drafter	Sent for Approval
2/27/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
2/23/2006	1	Utilities Reviewer	Reviewed and Approved
2/23/2006	1	Utilities Drafter	Sent for Approval
2/23/2006	1	Utilities Reviewer	Sent for Approval
2/22/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes a modification of Contract EL-005243, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Electricity.

Amount of additional funds to be expended: $200,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. This modification provides funding for services needed through 2006.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 15, 2004. The contract provides for services from April 1, 2005 through March 31, 2007, however, funds must be certified during each fiscal year. It is necessary to increase funding in order that services may continue through 2006.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550

FISCAL IMPACT: $200,000 was budgeted in the 2006 Division of Electricity operating fund for this expenditure. $215,877 was spent in 2004 and $238,566 was spent in 2005 for this service.



Title


To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Electricity; to authorize the expenditure of $200,000.00 from the Division of Electricity Operating Fund. ($200,000.00)



Body


WHEREAS, power line clearance services are required by the Division of Electricity for maintenance of distribution and street lighting circuits through the term of the existing contract; and

WHEREAS, Contract Number EL005243, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0410-205, passed March 28, 2005, for power line clearance services from April...