City of Columbus - File #: 0476-2006

• File #: 0476-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 2/23/2006
• In control: Utilities Committee
• On agenda: 3/13/2006
• Final action: 3/15/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for an option to purchase Carbon Dioxide with EPCO Carbon Dioxide Products, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/15/2006	2	CITY CLERK	Attest
3/14/2006	2	MAYOR	Signed
3/13/2006	1	Columbus City Council	Amended as submitted to the Clerk	Pass
3/13/2006	2	Columbus City Council	Approved as Amended	Pass
3/13/2006	2	COUNCIL PRESIDENT	Signed
2/27/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/24/2006	1	EBOCO Reviewer	Reviewed and Approved
2/24/2006	1	ODI DIRECTOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/24/2006	1	Auditor Reviewer	Reviewed and Approved
2/24/2006	1	CITY AUDITOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/24/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Carbon Dioxide for the Division of Water, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009, with the option to extend for one additional year for six months. The Purchasing Office opened formal bids on January 5, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001862). Sixty seven bids were solicited (MAJ:65, MBE:2) three (MAJ:3) bids were received.

All proposals were rejected by the City as all responsive bids exceeded anticipated costs by $465,000.00. Upon approval by the Public Utilities Director, the Purchasing Office informally reconsidered all bids and entered into negotiations with the lowest numerical bidder. These successful negotiations resulted in an agreement which matches the anticipated costs and meets the City's specifications. A contract will now be established with EPCO Carbon Dioxide Products, Inc., as the lowest and best bid received.

The Purchasing Office is recommending award of a contract to the lowest and best bid:
EPCO Carbon Dioxide Products, Inc., CC# 363576544, All items.
Total Estimated Annual Expenditure: $385,000.00

The company is not debarred according to the Excluded Parties Listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter...