City of Columbus - File #: 0632-2006

• File #: 0632-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/16/2006
• In control: Public Service & Transportation Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Preformed Heat-fused Pavement Marking Material with Flint Trading, Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/22/2006	1	CITY ATTORNEY	Reviewed and Approved
3/22/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/21/2006	1	Auditor Reviewer	Reviewed and Approved
3/21/2006	1	CITY AUDITOR	Reviewed and Approved
3/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/20/2006	1	EBOCO Reviewer	Reviewed and Approved
3/20/2006	1	ODI DIRECTOR	Reviewed and Approved
3/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/17/2006	1	EBOCO Reviewer	Reviewed and Disapproved
3/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/16/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Preformed Heat-fused Pavement Marking Material for the Transportation Division, Department of Public Service. The term of the proposed option contract would be through December 31, 2008 with the option to renew for one additional year, if mutually agreed. The Purchasing Office opened formal bids on March 2, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001910). Twenty bids were solicited (MAJ:19, MBE: 1); One bid (MAJ) was received.

This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.

The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:

Flint Trading, Inc., CC# 561736552, Items: 1 through 65.
Total Estimated Annual Expenditure: $75,000.00.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Preformed Heat-fused Pavement Marking Material with Flint Trading, Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 2, 2006 and received one response, and

WHEREAS, the Purchasing Office selected the lowest, responsive, res...