City of Columbus - File #: 0156-2006

• File #: 0156-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/19/2006
• In control: Utilities Committee
• On agenda: 2/13/2006
• Final action: 2/15/2006
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Erosion Control Materials with Meredith Brothers, Inc. and Johnston-Morehouse-Dickey Company, to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
2/15/2006	1	CITY CLERK	Attest
2/14/2006	1	MAYOR	Signed
2/13/2006	1	Columbus City Council	Approved	Pass
2/13/2006	1	COUNCIL PRESIDENT	Signed
2/3/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/2/2006	1	ODI DIRECTOR	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/2/2006	1	Auditor Reviewer	Contingent
2/2/2006	1	CITY AUDITOR	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/1/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/1/2006	1	EBOCO Reviewer	Reviewed and Approved
1/27/2006	1	Finance - Purchasing Drafter	Sent for Approval
1/24/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/20/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/19/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Erosion Control Materials for all City agencies, Department of Public Utilities, Sewerage and Drainage being the largest user. The term of the proposal option contract would be two years. Contract is through March 31, 2008, with an optional extension for one additional year. The Purchasing Office opened formal bids on December 22, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001851). Twenty eight (MAJ:26, MBE:1, FBE:1) bids were solicited; two (MAJ:2) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Meredith Brothers Inc. MAJ, CC#311031839
Johnston-Morehouse-Dickey Company MAJ, CC#250578730

Estimated annual expenditure of $30,000.00.

The companies are not listed with the Auditor of State for unresolved findings.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Erosion Control Materials with Meredith Brothers, Inc. and Johnston-Morehouse-Dickey Company, to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on December 22, 2005, and selected the lowest, responsive, responsible and best bids; and

WHEREAS, this ordinance ad...