Explanation
BACKGROUND: This ordinance authorizes the Department of Public Safety, on behalf of the Division of Fire, to enter into a contract with UKG Kronos Systems LLC to continue TeleStaff automated staffing software and webstaff subscription services. This service and support covers software from Kronos Inc., a web based software solution designed specifically to help the Division of Fire manage its complex staffing assignments. A bid waiver is necessary as UKG Kronos Systems LLC is the proprietary owner of its contents, and thus no other vendor can offer these services; the Fire Division is not currently seeking a replacement to this highly customized software.
Contract Compliance: UKG Kronos Systems LLC #042640942 / vendor 000190
Emergency Designation: Emergency action is requested to guarantee uninterrupted subscription software and website support services.
Bid Waiver Justification: The Division of Fire has successfully implemented this specialized fire staffing software with UKG Kronos Systems LLC, the proprietary owner of it's contents, and is not seeking replacement to this highly customized software.
Fiscal Impact: This ordinance authorizes an expenditure of $153,840.00 from the 2024 General Fund operating budget for TeleStaff subscription software service and support with Kronos, Inc. For these services, the Division of Fire spent $136,638.74 in 2023, $132,010.62 in 2022, and $126,168.84 in years 2021, 2020 and 2019. This ordinance is contingent upon passage of the 2024 General Fund Budget via Ordinance 3011-2023.
Title
To authorize the Director of Public Safety to enter into a contract with UKG Kronos Systems LLC, for the Division of Fire, for subscription software maintenance support for TeleStaff automated staffing software and webstaff subscription services; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $153,840.00 from the General Fund; and to declare an emergency. (...
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