Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) to purchase Fire Uniforms and Supplemental Clothing as needed and to waive competitive bidding requirements.
The Division of Fire prefers to have a supplier provide local facilities with a quartermaster's facilility located in close proximity with adequate free parking to maximize efficiencies in providing uniforms and tailoring services for the Division of Fire. As such, only one company currently can meet Fire's specific preferences. Prior solicitations have resulted in only one company being able to meet the bid specifications; therefore' the Purchasing Office determined that it was in the City's best interest tio negotiate an agreement with the Roy Tailors Uniform Co. of Columbus, the only company able to meet Fire's requested specifications. The City negotiating team consisted of the Procurement Manager, one other employee of the Purchasing Office and three employees of the Division of Fire. The City was able to negotiate favorable pricing to include a discount for quick payments.
The term of the proposed option contract is for two (2) years with the option to renew/extend for an additional one (1) year term. The beginning date of the new contract to be January 1, 2012 or soon thereafter.
The Purchasing Office recommends establishing an option contract with:
Roy Tailors Uniform Co. of Columbus CC# 311261664 Expiration date: 10/01/2012
Total Estimated Annual Expenditure: $600,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State of Ohio Auditor Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action there is the potential for a lapse in the availability of Fire Uniforms as the current contract expires on December 31, 2011
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. C...
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