Explanation
BACKGROUND: For the option to purchase Reflective Glass Beads for the Department of Public Service, Transportation Division, the largest user, and other city agencies. The term of the proposed option contract would be through December 31, 2010 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003139. The Purchasing Office opened formal bids on January 8, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003139). Eight bids were solicited (MAJ: 8); Four (MAJ: 4) bids were received.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Potters Industries Inc., MAJ, CC#221933307, exp. 4/27/2009
Total Estimated Annual Expenditure: $50,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Account. The Department of Public Service and other city departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one contract for the option to purchase Reflective Glass Beads with Potters Industries Inc., to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids ...
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