Explanation
BACKGROUND: For the option to establish a UTC contract for Fairbanks Pump Parts and Service for the Division of Sewerage and Drainage, the sole user. The term of the proposed option contract would be two (2) years, expiring September 30, 2010, with the option to renew for one (1) additional year.
The Purchasing Office originally opened formal bids on June 19, 2008. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002917). Twenty-five (25) bids were solicited: (M1A-0, F1-0, MBR-1). One (1) bid was received from Fairbanks Morse, Division of Pentair Water, Inc. However, the specifications failed to accurately list the pumps that were to be serviced under this contract, and so the bid was cancelled and a new solicitation was created. The Purchasing Office then opened formal bids on August 14, 2008; bids were advertised and solicited in accordance with Section 329.06 (Solicitation SA002981). Twenty-five (25) bids were solicited: (M1A-0, F1-0, MBR-1). However, no bids were received. After contacting the current vendor and previous respondent Fairbanks Morse, it was discovered that, due to an oversight, the new bid was not submitted. Fairbanks Morse, Division of Pentair Water, Inc. is the manufacturer, and although not technically a sole source, they are traditionally the only respondent. Rather than spending additional time and money proceeding with a third formal bid, Fairbanks Morse has submitted their bid document late and the Purchasing Office feels it is in the City of Columbus' best interest to waive competitive bidding procedures and award this bid.
The Purchasing Office is recommending award to the lowest, responsible and best bidder:
Fairbanks Morse, Division of Pentair Water Inc., MAJ, CC# 41-1881858 expires 09/04/2010, $1.00
Total Estimated Annual Expenditure: $70,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred ...
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