City of Columbus - File #: 1607-2006

• File #: 1607-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/12/2006
• In control: Utilities Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct the Finance and Management Director to enter into five (5) contracts for the option to purchase Water Meters with Badger Meters, AMCO Water Metering Systems, Inc., Hersey Meters Co., Inc., Hughes Water and Sewers Ltd, and Consolidated Electronic Wire & Cable, to authorize the expenditure of $5.00 to establish the contracts from the Universal Term Contracts Fund, and to declare an emergency. ($5.00).

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/22/2006	1	CITY ATTORNEY	Reviewed and Approved
9/22/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/21/2006	1	Auditor Reviewer	Reviewed and Approved
9/21/2006	1	CITY AUDITOR	Reviewed and Approved
9/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/19/2006	1	ODI DIRECTOR	Reviewed and Approved
9/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/12/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish five (5) UTC contracts to purchase Water Meters for the Division of Power and Water. The term of the proposed option contract would be one (1) year, expiring December 31, 2007, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 13, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002077). 7 bids were solicited: (MBE-0, FBE-0, MAJ-7). 5 bids received: (MAJ-5). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

Badger Meters, lowest responsive bidder for Items 10, 11, 12, 13, 14, 15, 16, 17, 35, and 53, MAJ, CC#39-0143280, expires 10/18/06, $1.00
AMCO Water Metering Systems, Inc., lowest responsive bidder for Items 1, 2, 3, 32, 33, 34, 36 and 55, MAJ, CC#59-1212543, expires 10/13/06, $1.00
Hersey Meters Co., lowest responsive bidder for Items 4, 5, 6, 7, 8, 9, 21, 22, 23, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52 and 54, MAJ, CC#37-1388051, expires 10/17/06, $1.00
Hughes Water & Sewers, Ltd, lowest responsive bidder for Items 24, 25, 26, 27, 28, 29, 30, and 56, MAJ, CC#59-0559446, expires 2/16/07, $1.00
Consolidated Electronic Wire & Cable, lowest responsive bidder for Item 31, MAJ, CC#36-2131248, expires 11/13/06, $1.00
No Bids were received for Items 18, 19, 20 or 57.
Total Estimated Annual Expenditure: $1,540,000.00, Division of Power and Water.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slo...