City of Columbus - File #: 1434-2009

• File #: 1434-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2009
• In control: Utilities Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize the Finance and Management Director to enter into contracts with WESCO and ERMCO for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $334,244.00 from the Electricity Operating Fund. ($334,244.00)

Date	Ver.	Action By	Action	Result
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/16/2009	1	COUNCIL PRESIDENT	Signed
11/9/2009	1	Columbus City Council	Read for the First Time
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	CITY ATTORNEY	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/22/2009	1	Utilities Reviewer	Sent for Approval
10/22/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
10/22/2009	1	Utilities Drafter	Sent for Approval
10/22/2009	1	EBOCO Reviewer	Sent for Approval
10/22/2009	1	ODI DIRECTOR	Reviewed and Approved
10/22/2009	1	Utilities Drafter	Sent for Approval
10/21/2009	1	Utilities Reviewer	Reviewed and Approved
10/21/2009	1	Utilities Drafter	Sent for Approval
10/20/2009	1	Utilities Drafter	Sent for Approval
10/20/2009	1	Utilities Drafter	Sent for Approval
10/20/2009	1	Utilities Drafter	Sent for Approval
10/20/2009	1	Utilities Drafter	Sent for Approval
10/20/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase transformers for the Division of Power and Water (Power). Single Phase Pole Mount Transformers, Three Phase Pad Mount and Three Phase Subway Transformers are needed to replenish stock for maintenance and new customer services.

The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA003360). Thirty-eight (38) vendors were solicited: thirty-six (36) MAJ; one (1) MBR; and one (1) F1. Seven (MAJ) bids were received and opened on September 24, 2009.

Contract awards are recommended to ERMCO, in the amount of $92,356.00 and to WESCO, in the amount of $241,888.00, based upon the lowest, responsive and responsible bids received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: WESCO (MAJ), 251723345, expires 01/27/2011
ERMCO (MAJ), 610701489, expires 09/21/2011

FISCAL IMPACT: $126,600 was budgeted for the purchase of transformers. In addition, $625,000 was budgeted for new customer installation equipment in the 2009 Electricity Operating Fund budget.

$1,130,379 was encumbered in 2007 and $309,083 was encumbered in 2008 from the Electricity Operating Fund for the purchase of transformers.



Title


To authorize the Finance and Management Director to enter into contracts with WESCO and ERMCO for the purchase of Transformers for the Division of Power and Water and to authorize th...