Explanation
BACKGROUND: For the option to purchase Janitorial Supplies to be used for cleaning City buildings. The term of the proposed option contract is two (2) years. Contract is through March 31, 2011. The contract may be extended for two (2) additional years subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 26, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003174; 81(MBE:3; FBE:2) bids were solicited; 15(MBE: 0; FBE: 1) bids were received.
In support of the Mayor's "Green Initiative" and to implement "green cleaning" in City buildings, bidders were encouraged to submit quotes on environmental preferable products. Bidders were required to provide supporting documentation proving products meet standards for "green" certification, as they contain ingredients which are safer for the workplace. To create a safer and more cost effective program for the City, dilution controlled systems, training and technical assistance is available on the contract, at no cost to the City.
Environmental preferable products are being provided in Categories 1, 2, 5, & 11; Total products: 15
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Key-4 Cleaning Supplies: CC# 311471176 (Expires: 9/29/2010)
Total Estimated Annual Expenditure: $330,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
In Category 1, HP Products was low bidder. However, they were deemed non-responsive to specifications, Section 3.1.6.1 for items 1, 7, and 8. Category awarded to Key-4 Cleaning Supplies.
In Category 2, Acuity Specialty dba ZEP was low bidder and Carmens Distribution Systems, Inc. was 2nd low bidder. However, both were deemed non-responsive to specifications, 3.0 Requirements ...
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