City of Columbus - File #: 0280-2007

• File #: 0280-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/9/2007
• In control: Administration Committee
• On agenda: 3/12/2007
• Final action: 3/15/2007
• Title: To authorize the Director of the Department of Technology to establish a purchase order, based upon a cooperative State of Ohio Contract, with Environmental Systems Research Institute, Inc. to provide software maintenance services, to authorize the expenditure of $72,415.42 from the Department of Technology information services fund. ($72,415.42)

Date	Ver.	Action By	Action	Result
3/15/2007	1	CITY CLERK	Attest
3/14/2007	1	MAYOR	Signed
3/12/2007	1	Columbus City Council	Approved	Pass
3/12/2007	1	COUNCIL PRESIDENT	Signed
3/5/2007	1	Columbus City Council	Read for the First Time
2/21/2007	1	CITY ATTORNEY	Reviewed and Approved
2/21/2007	1	Technology Drafter	Sent to Clerk's Office for Council
2/20/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/20/2007	1	Technology Drafter	Sent for Approval
2/20/2007	1	Auditor Reviewer	Reviewed and Approved
2/20/2007	1	CITY AUDITOR	Reviewed and Approved
2/20/2007	1	Technology Drafter	Sent for Approval
2/16/2007	1	Finance Reviewer	Reviewed and Approved
2/15/2007	1	Technology Drafter	Sent for Approval
2/15/2007	1	Finance Reviewer	Reviewed and Approved
2/14/2007	1	EBOCO Reviewer	Reviewed and Approved
2/14/2007	1	ODI DIRECTOR	Reviewed and Approved
2/13/2007	1	Technology Drafter	Sent for Approval
2/12/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/9/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
The Department of Technology (DoT) requires support and maintenance services, from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), which supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
In order to continue the benefits of this software product, including upgrades and support, the city must renew its contract with ESRI, which will allow the city to continue receiving upgrades, technical support and subscriptions. Without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, the city will lose the capability to upgrade current software applications and lose technical support. Also, losing these services will negatively impact customer service and peak performance provided to city residents and employees that utilize web-based applications.

The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, with ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to renew the support and maintenance services, with ESRI, from April 4, 2007 through April 14, 2008. The terms and pricing of this is based upon the State of Ohio contract 133197-3 that is available for use by political sub-divisions of the State of Ohio. This annual software maintenance and support agreement is for ESRI software maintenance for both server-side components and client-side components.

FISCAL IMPACT:
The renewal of ESRI suppo...