City of Columbus - File #: 0717-2005

• File #: 0717-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/6/2005
• In control: Administration Committee
• On agenda: 5/2/2005
• Final action: 5/4/2005
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Kirk Williams Co., Inc. for the renovation of the HVAC system, the direct digital controls, and the fire alarm system at 750 Piedmont Avenue; to authorize the expenditure of $1,049,000.00 from the Facilities Management Capital Improvement Fund; and to declare an emergency. ($1,049,000.00).

Date	Ver.	Action By	Action	Result
5/4/2005	1	MAYOR	Signed
5/4/2005	1	CITY CLERK	Attest
5/2/2005	1	Columbus City Council	Approved	Pass
5/2/2005	1	COUNCIL PRESIDENT	Signed
4/22/2005	1	EBOCO Reviewer	Reviewed and Approved
4/22/2005	1	ODI DIRECTOR	Reviewed and Approved
4/22/2005	1	Service Drafter	Sent for Approval
4/22/2005	1	CITY ATTORNEY	Reviewed and Approved
4/22/2005	1	Service Drafter	Sent to Clerk's Office for Council
4/21/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/21/2005	1	Auditor Reviewer	Reviewed and Approved
4/21/2005	1	CITY AUDITOR	Reviewed and Approved
4/21/2005	1	Service Drafter	Sent for Approval
4/19/2005	1	Finance Reviewer	Reviewed and Approved
4/12/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/7/2005	1	Service Drafter	Sent for Approval
4/6/2005	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Kirk Williams Co., Inc., in the amount of $1,049,000.00 for the renovation of the HVAC system, the direct digital controls, and the fire alarm system at 750 Piedmont Avenue. This building currently houses citywide training programs, the Civil Service testing unit, and the Licensing and Weights and Measures units of the Support Services Division of Public Safety. The current HVAC system and fire alarm system are not in compliance with current Code requirements. The air conditioning is running at fifty percent (50%) capacity and the controls are inoperable, making it impossible to properly cool the building. The system also has many refrigerant leaks, violating environmental regulations. This renovation will address all of these problems. Lastly, due to a recent increase in the number of tenants and visitors it is also necessary for a well-designed and updated fire alarm system to be installed. The duration of the contract is one hundred fifty (150) calendar days from the contract award date.

Formal proposals were solicited on January 18, 2005, and five bids were received on February 15, 2005, as follows (0 MBE, 1 FBE*):

Kirk Williams Co., Inc. $1,049,000.00
*General Temperature Control, Inc. $1,051,185.00
Econco Mechanical Contractors $1,085,000.00
J.A. Guy, Inc. $1,137,000.00
Farber Corp. $1,160,000.00


It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Kirk Williams Co., Inc.

Emergency action is requested to allow this project to proceed in a timely manner to bring the HVAC and fire alarm systems at 750 Piedmont Avenue into Code compliance as soon as possible.

Fiscal Impact: The Facilities Management Division budgeted $855,000.00 in the 2004 Capital Improvement Budget for the renovation of t...