City of Columbus - File #: 1655-2007

• File #: 1655-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/10/2007
• In control: Safety Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Finance and Management Director to enter into contract with VWR International LLC for the purchase of six top-loading precision balances for the Division of Police, to authorize the expenditure of $21,054.00 from the Law Enforcement Contraband Seizure Funds, and to declare an emergency. ($21,054.00)

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	Columbus City Council	Approved	Pass
11/12/2007	1	COUNCIL PRESIDENT	Signed
10/30/2007	1	CITY ATTORNEY	Reviewed and Approved
10/30/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/29/2007	1	Auditor Reviewer	Reviewed and Approved
10/29/2007	1	CITY AUDITOR	Reviewed and Approved
10/29/2007	1	Safety Drafter	Sent for Approval
10/26/2007	1	Finance Reviewer	Reviewed and Approved
10/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2007	1	Safety Drafter	Sent for Approval
10/25/2007	1	Safety Drafter	Sent for Approval
10/25/2007	1	Finance Reviewer	Reviewed and Approved
10/17/2007	1	EBOCO Reviewer	Reviewed and Approved
10/17/2007	1	ODI DIRECTOR	Reviewed and Approved
10/16/2007	1	Safety Drafter	Sent for Approval
10/12/2007	1	Safety Reviewer	Reviewed and Approved
10/12/2007	1	SAFETY DIRECTOR	Reviewed and Approved
10/11/2007	1	Safety Reviewer	Reviewed and Approved
10/10/2007	1	Safety Drafter	Sent for Approval
10/10/2007	1	Safety Reviewer	Reviewed and Approved
10/10/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase six top-loading precision balances for the Crime Lab.
The current balances will soon be out of warranty and more precise balances are needed for weighing controlled substance evidence. Additionally, in the event that an existing balance would fail the daily balance check/calibration, the Crime Lab does not have any backups available.

Bid Information: Five bids were received in the Purchasing Office for Bid # SA002600, Top-Loading Precision Balances for the Division of Police which opened September 13, 2007. Overall total prices were as follows: VWR International LLC $21,054.00, Data Support Company, Inc. $13,500.00, Fisher Scientific Company LLC $18,144.00, Amerisochi, Inc. $25,722.00 and Medco Supply $26,976.00. Data Support Company, Inc. and Fisher Scientific did not meet bid specifications. VWR International LLC met all the specifications.

VWR International LLC was the lowest overall and best bid received per specification; therefore, a contract should be awarded to them.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 911319190, expires 08/09/2008

Emergency Designation: Emergency legislation is requested in the event that an existing balance would fail the daily balance check/calibration; the Crime Lab does not have any backups available.

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. A total of $30,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.

Title

To authorize and direct the Finance and Management Director to enter into contract with VWR International LLC for the purchase of six top-loading precision balances fo...