Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director on behalf of the Facilities Management Division to enter into a contract to purchase three (3) riding floor scrubbers from Carmen’s Distribution System, Inc. These machines will be utilized for upkeep and cleaning at various city facilities.
Formal bids were solicited via RFQ031676 and the City received five (5) bids on November 17, 2025, as follows:
Nassau Trading, Inc. CC050674 Exp. 10/21/2026 $7,239.00
Kijero, LLC CC049660 Exp. 7/2/2026 $19,500.00
Carmen’s Distribution Systems, Inc. CC005749 Exp. 6/10/2027 $24,075.00
Kinnare Zahid CC050762 Exp. 10/25/2026 $25,500.00
Positive Slopes, LLC CC048357 Exp. 3/12/2026 $46,553.37
The bids from Nassau Trading, Inc. and Kijero, LLC have been deemed nonresponsive due to the quoted model not fully meeting the specifications. The model bid by Nassau Trading, Inc. and Kijero, LLC did not specify the lithium batteries are warrantied for life of the machine against defect and a 5-year warranty on all parts and labor. Therefore, the Facilities Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Carmen’s Distribution System, Inc.
Carmen’s Distribution System, Inc. EIN# 31-1657058, vendor#005749, CC-005749
Emergency action is requested so that cleaning services can begin as soon as possible.
FISCAL IMPACT: This legislation authorizes an expenditure of $24,075.00 from the General Permanent Improvement Fund 7748 for the purchase of three (3) riding floor scrubbers at the Facilities Management facilities. An amendment to the 2025 Capital budget will be necessary.
Title
To authorize the Director of the Department of Finance and Management, on behalf of Facilities Management Division, to enter into a contract with Carmen’s Distribution System, Inc. for the purchase of three (3) riding floor scrubbers at the Facilities Management facilities; to authorize the transfer, and expenditure of $2...
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