Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase New/Recharged Toner Cartridges for the Purchasing Office to and including December 31, 2004. Formal bids were opened by the Purchasing Office on October 22, 1998. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. 214-98JY). Contract number CT20027, with US Laser, Inc. was established in accordance with bids received. Their contract compliance number is 31-1357570.
1. Amount of additional funds: The estimated annual expenditure for the contract is $250,000. Each agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The volatility of the technology coupled with the changing fiscal environment in the city has caused research to be initiated thus causing a delay in creating specifications for a new bid effort
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase New/Recharged Toner Cartridges, with US Laser, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend CT20027 at current prices and conditions to and including December 31, 2004, and it is in the best...
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