City of Columbus - File #: 0720-2010

• File #: 0720-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2010
• In control: Administration Committee
• On agenda: 11/15/2010
• Final action: 11/17/2010
• Title: To authorize the Director of the Department of Technology to renew an annual hardware/software maintenance and support agreement with Seachange International, in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $12,960.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($12,960.00)

Date	Ver.	Action By	Action	Result
11/17/2010	1	CITY CLERK	Attest
11/16/2010	1	MAYOR	Signed
11/15/2010	1	Columbus City Council	Approved	Pass
11/15/2010	1	COUNCIL PRESIDENT	Signed
11/1/2010	1	CITY ATTORNEY	Reviewed and Approved
11/1/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/29/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/29/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/29/2010	1	Auditor Reviewer	Reviewed and Approved
10/29/2010	1	CITY AUDITOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/27/2010	1	Finance Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Sent for Approval
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/22/2010	1	EBOCO Reviewer	Sent for Approval
10/22/2010	1	ODI DIRECTOR	Reviewed and Approved
10/22/2010	1	Technology Drafter	Sent for Approval
10/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/18/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual software maintenance and support agreement with Seachange International . The Department of Technology requires technical support and hardware/software maintenance services from Seachange International to support ongoing operations of a Seachange Broadcast Media video server utilized by Media Services to play/air video files on the City's government and educational cable access channels. Without the maintenance and support services provided by Seachange International, the City would not be able to effectively operate the television access channels.

Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services. This ordinance will provide for payment of the annual hardware/software maintenance and support agreement, with a one time 15 months term coverage period from January 1, 2010 through March 31, 2011.

The vendor's (Seachange International) contract complaince number became expired on December 12, 2009 but was recently recertified on October 13, 2010, with a new expiration date of October 13, 2012.

Seachange International is the sole proprietor and copyright holder. Accordingly, Seachange International is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of this product. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.

FISCAL IMPACT:

In years 2008 and 2009, the Department of Technology expended $10,800.00 and $16,200.00 respectively for hardware/software maintenance and support ...