Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Structural Firefighter Helmets with Phoenix Safety Outfitters, LLC and Fire-Safety Services, Incorporated. The Division of Fire is the sole user for protective helmets. Structural Firefighter helmets are used to protect firefighters during their work activities. The term of the proposed optional two (2) contracts would be approximately two (2) years, expiring 9/30/2027, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on 7/24/2025. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030660). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Phoenix Safety Outfitters, LLC, CC#007915 expires 8/28/2025, Items# 4, 4A, 4B, 4C and Lion parts catalog, $1.00
Fire-Safety Services, Incorporated, CC#006498 expires 8/22/2025, Items# 1, 1A, 1B, 1C, 2, 2A, 2B, 2C, 2D and MSA parts catalog, $1.00
No award will be made for items# 3, 3A, 3B, 3C and 3D as these items will be discontinued in 2025.
Total Estimated Annual Expenditure: $150,000.00, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires September 30, 2025, and without it the Division of Fire will not have access to helmets for their firefighters.
The company’s are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract acc...
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