Explanation
Background:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Intellinetics, Inc. to acquire additional licenses (needed for expanded users due to the added functionality provided by the Lawson application, formally known as CHRIS - Columbus Human Resource Information System), professional services, maintenance for a period of twelve months commencing on approval of a certified purchase order, training, and related services, of which this purchase will be utilized in conjuction with an existing Intellivue Document Management System. This system and application has enhanced job performance associated with human resource (HR) functions, such as but not limited to: electronic tracking of employment applications; electronic tracking of worker's compensation claims and accurate compliance with State and Federal regulations; and the ability to access documents electronically which currently exists in paper form. Also, the additional licenses and related services will expand the job performance enhancements to various agencies throughout the City.
This legislation requests the waiver of the competitive bidding process by allowing the needed purchase from a local vendor, Intellinetics, Inc., who provides on-site support as needed, and will be associated with the existing thirteen licenses currently utilized by the Department of Human Resources.
Fiscal Impact: This is the first time that the Department of Technology has made a purchase with Intellinetics, associated with the CHRIS project. Funding in the total amount of $68,125.00, for this purchase is available in the Human Resource Information project, within the Information Services Bond Fund. The funds will cover the cost of licenses in the amount of $37,500.00; professional services in the amount of $18,760.00; maintenance for twelve months commencing on the date of an approved and certified pu...
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