City of Columbus - File #: 1869-2006

• File #: 1869-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/16/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Firefighting and Rescue Training Materials/UTC, with John D. Preuer & Associates, Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/20/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/19/2006	1	ODI DIRECTOR	Reviewed and Approved
10/19/2006	1	CITY ATTORNEY	Reviewed and Approved
10/19/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/18/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/18/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/16/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Firefighting and Rescue Training Materials for the Public Safety Department, Division of Fire, and any other agencies authorized, to and including June 02, 2007. Formal bids were opened by the Purchasing Office on February 26, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal SA001044). Contract FL002188, with John D. Preuer & Associates, Inc. was established in accordance with bids received. The contract has provisions allowing for an additional year extension. Contract compliance is 341808063, expires 2/23/07. This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

1. Amount of additional funds: The estimated annual expenditure for the contract is $40,000. Agencies authorized use of the contract must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: N/A
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.

FISCAL IMPACT: No funding is required to extend this contract. Each agency must set aside their own funding for their estimated expenditures.

In order to provide uninterrupted service and supply to all City agencies, this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Firefighting and Rescue Training Materials/UTC, with John D. Preuer & Associates, Inc., and to declare an emergency.

Body

WHEREAS, the Purchasing Office advertised and...