Explanation
BACKGROUND: For the option to establish five (5) UTC contracts to purchase Water Meters for the Division of Power and Water, the sole user. The meters and various appurtenances are for installation in the City's water distribution system. The term of the proposed option contracts would be approximately one (1) year, expiring March 31, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 7, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003699). Thirty-four (34) bids were solicited: (M1A-0, F1-0, MBR-0). Five (5) bids were received.
Except for items 4A, 5, 6, and 22-24 which did not meet specifications, the Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Badger Meter, Inc., MAJ, CC# 39-0143280 expires 02/04/2011, Items 4, 4A, 6, 21, 39, 40, 58-62 and 65, $1.00.
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 08/24/2012, Items 1, 1A, 2, 3, 5, 7, 41 and 67, $1.00.
Mueller Systems dba Hersey Meters Co., MAJ, CC# 37-1388051expires 11/02/2012, Items 8-12, 14-20, 26, 27, 46-57 and 66, $1.00.
H.D. Supply Waterworks, MAJ, CC# 03-0550887 expires 12/17/2010, Items 28-34, $1.00.
Metron Farnier, LLC, MAJ, CC# 84-1328980 expires 11/10/2011, Items 22-25, $1.00
Total Estimated Annual Expenditure: $1.4 million, Division of Power and Water, the sole user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option con...
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