Explanation
Background:
Contract EE010473, effective November 11, 2011 authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into a contract with Smart Solutions Inc. for the provision of Microsoft exchange software upgrades from 2000 to 2008 for a more efficient electronic mail system (hereinafter "e-mail system").
This ordinance authorizes the Municipal Court Clerk to modify the contract with Smart Solutions Inc for the following provisions: to upgrade Microsoft Exchange software from 2003 to 2010; to upgrade Virtual Machine (hereinafter "VM") from version 4.1 / 3.5 to version 5.0; upgrade of the Storage Area Network (herein after "SAN") and migrate all user / server data.
Contract Modification:
1. The amount of additional funds is $29,800.00
2. The additional software services were unforeseen due to the unknown complexity and
scope of the upgrades.
3. The contract modification is in the best interest of the City for the continuity of the software upgrades
to provide for a more flexible and secure e-mail system for the Municipal Court Clerk's Office.
4. The hourly rate is the same as the orginal contract EE010473.
Bid Information:
An informal bidding process was conducted through SO038813 in accordance with Chapter 329, Columbus City Codes. Smart Solutions, Inc. was the lowest bidder.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contracts:
Original Contract Number: EE010473; $14,000.00
1st Modification; Ordinance: 0366-2012; $29,800.00
Contract Compliance Number: 34-1403269
Expiration Date: 1/28/2013
Fiscal Impact: Sufficient funds are available within the Municipal Court Clerk 2012 computer fund budget.
Emergency: There is an immediate need to modify the contrac...
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