City of Columbus - File #: 1253-2010

• File #: 1253-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/31/2010
• In control: Safety Committee
• On agenda: 9/27/2010
• Final action: 9/29/2010
• Title: To authorize and direct the Director of Public Safety to enter into a maintenance contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with sole source procurement provisions of the Columbus City Codes, to transfer funds within the Police's General Fund Budget, to authorize the expenditure of $143,047.60 from the General Fund and the Law Enforcement Seizure Funds; and to declare an emergency. ($143,047.60)

Date	Ver.	Action By	Action	Result
9/29/2010	1	MAYOR	Signed
9/29/2010	1	CITY CLERK	Attest
9/27/2010	1	Columbus City Council	Approved	Pass
9/27/2010	1	COUNCIL PRESIDENT	Signed
9/16/2010	1	ODI DIRECTOR	Reviewed and Approved
9/16/2010	1	Safety Drafter	Sent for Approval
9/16/2010	1	CITY ATTORNEY	Reviewed and Approved
9/16/2010	1	Safety Drafter	Sent to Clerk's Office for Council
9/15/2010	1	Auditor Reviewer	Reviewed and Approved
9/15/2010	1	CITY AUDITOR	Reviewed and Approved
9/15/2010	1	Safety Drafter	Sent for Approval
9/15/2010	1	EBOCO Reviewer	Sent for Approval
9/14/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2010	1	Safety Reviewer	Reviewed and Approved
9/9/2010	1	Finance Reviewer	Reviewed and Approved
9/9/2010	1	Finance Reviewer	Reviewed and Approved
9/6/2010	1	SAFETY DIRECTOR	Reviewed and Approved
9/3/2010	1	Safety Reviewer	Reviewed and Approved
8/31/2010	1	Safety Reviewer	Reviewed and Approved
8/31/2010	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. This ordinance is requesting funding for maintenance for approximately four months beginning March 2010 in the total amount of $143,047.60. Approximately $132,530.60 of this maintenance amount will be funded from the General Fund. The remaining $10,517.00 will be funded with Law Enforcement Seizure Funds. The total amount of $143,047.60 will enable the Division to process payment for four months of the contract. Another ordinance will be required later this year to complete the funding of the entire contract for AFIS.

There is also a need to transfer funds within the Division of Police's 2010 General Fund budget.

Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789, expires 10/06/2011

Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.

FISCAL IMPACT: This ordinance authorizes an expenditure of $143,047.60 for a contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS). Approximately $60,000 was budgeted in the 2010 Police General Fund budget for this purpose. The balance of funds will be transferred from within the Police's General Fund, and in addition to monies from the Law Enforcement Seizure Funds. In 2009, $516,615.17 was encumbered and spent using Gen...