City of Columbus - File #: 0835-2011

• File #: 0835-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/23/2011
• In control: Recreation & Parks Committee
• On agenda: 6/20/2011
• Final action: 6/23/2011
• Title: To authorize the Director of Recreation and Parks to modify and extend the contract with Kone, Inc. for required maintenance and services of nine elevator units in various city facilities under the purview of the Recreation and Parks Department; and to authorize the expenditure of $23,400.00. ($23,400.00)

Date	Ver.	Action By	Action	Result
6/23/2011	1	CITY CLERK	Attest
6/22/2011	1	MAYOR	Signed
6/20/2011	1	Columbus City Council	Approved	Pass
6/20/2011	1	COUNCIL PRESIDENT	Signed
6/13/2011	1	Columbus City Council	Read for the First Time
6/2/2011	1	Rec & Parks Drafter	Sent for Approval
6/2/2011	1	CITY ATTORNEY	Reviewed and Approved
6/2/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/1/2011	1	Auditor Reviewer	Reviewed and Approved	Pass
6/1/2011	1	CITY AUDITOR	Reviewed and Approved
6/1/2011	1	CITY AUDITOR	Reviewed and Approved
5/31/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/31/2011	1	Rec & Parks Drafter	Sent for Approval	Pass
5/27/2011	1	Rec & Parks Drafter	Sent for Approval
5/27/2011	1	Finance Reviewer	Reviewed and Approved
5/27/2011	1	Finance Reviewer	Reviewed and Approved
5/26/2011	1	Rec & Parks Drafter	Sent for Approval
5/26/2011	1	EBOCO Reviewer	Sent for Approval
5/26/2011	1	ODI DIRECTOR	Reviewed and Approved
5/23/2011	1	Rec & Parks Drafter	Sent for Approval
5/23/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved

Explanation
Kone, Inc. has been the current elevator maintenance and service provider for the last 10 years. The contract was re-bid in 2008 as formal bid SA002929 that closed on June 17, 2008 with three companies responding. John Blatt Elevator Consultants helped the department review the bids in which Kone, Inc. was determined to be the best, responsive and responsible bidder. The cost of the 2008 contract was $16,800.00, plus a $3,200.00 fixed contingency for a grand total of $20,000.00. The 2008 contract was set up to fund the elevator service to eight locations for a 12-month period ending August 31, 2009.

In August of 2009, a new elevator was added to the services provided by Kone, Inc. as the contract allows for the addition of new units as needed. The cost of the 2010 contract extension was $20,600.00 plus a $2,800.00 fixed contingency for a total of $23,400.00 for a 12-month period ending August 31, 2011.

This legislation is to fund the 12-month period beginning September 1, 2011 through August 31, 2012 for $21,200.00 plus a $2,200.00 fixed contingency for a total of $23,400.00. This modification is for the third of five annual renewals as agreed to and specified in the bid contract EL008729 dated July 28, 2008.

Financial Impact:
Funding of $23,400.00 for the Kone, Inc. 2011 contract extension will come from Operating Fund 285, Dept 51-01, OCA 510495, Object Level One 3 and Object Level Three 3370.

Kone, Inc. Contract Compliance Number 36-2357423, is active to 5/27/2012

Title

To authorize the Director of Recreation and Parks to modify and extend the contract with Kone, Inc. for required maintenance and services of nine elevator units in various city facilities under the purview of the Recreation and Parks Department; and to authorize the expenditure of $23,400.00. ($23,400.00)

Body

WHEREAS, it is necessary to modify and extend the contract with Kone, Inc. for maintenance and service to the elevators at various l...