City of Columbus - File #: 1901-2006

• File #: 1901-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2006
• In control: Administration Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Personal Safety Products, to authorize the expenditure of four (4) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($4.00).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
11/1/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/1/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/26/2006	1	ODI DIRECTOR	Reviewed and Approved
10/26/2006	1	CITY AUDITOR	Reviewed and Approved
10/26/2006	1	Auditor Reviewer	Reviewed and Approved
10/26/2006	1	CITY ATTORNEY	Reviewed and Approved
10/26/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/26/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/25/2006	1	EBOCO Reviewer	Reviewed and Approved
10/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/20/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/19/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Personal Safety Products for employees of various agencies. The term of the proposed option UTC contract would be two (2) years. Contract is through November 30, 2008. The Purchasing Office opened formal bids on September 21, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with City Code (Solicitation SA002153 MEL) Forty Six (MAJ:44, MBE:0, FBE:02) bids were solicited; Seven (7) (FBE:1 MAJ:6) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Safety Solutions, MAJ CC- 310808325 (Expires 7/5/08), $170,000.00
Fire Safety Services, Inc., MAJ CC- 340962724 (Expires 4/1/08) , $35,000.00
Global Protection, MAJ CC- 043043077 (Expires 5/19/08), $25,000.00
IE (Industrial Environmental) Monitoring Instruments, Inc., MAJ CC-311326702 (Expires 4/16/08), $20,000.00
Total Estimated Annual Expenditure: $250,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Fund. Various agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Personal Safety Products, to authorize the expenditure of four (4) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($4.00).

Body

WHEREAS, the Purchasing Office advertised and solicited form...