Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Azteca Systems, LLC to provide customized software and services for the Cityworks Asset Management System (AMS).
The intent of this project is to provide the Department of Public Service with software and services for the development and deployment of Cityworks Asset Management System (AMS) that will be used to support the management of assets within the department. Cityworks AMS, a proprietary software solution, is a customizable citywide Asset Management solution used by various City of Columbus departments, including the Department of Public Service, the Department of Public Utilities, and the Department of Technology, and will replace current asset management software.
The Department of Public Utilities contracted with Azteca Systems, LLC to obtain an Asset Management System after the software solution was chosen through the RFP process in 2022. The Department of Public Service subscribed to licenses in 2023. The Department of Technology contracted with the vendor for training on the system in 2024. It has been determined that establishing one vendor for these customizable services within the City is preferable to ensure citywide system compatibility and access, and it is in the best interest of the City to enter into a sole source contract with Azteca Systems, LLC.
This contract is for one (1) year from date of execution, with the option to renew for an additional two (2) years on a year-to-year basis, or a portion thereof, based upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council. Future contract modifications are anticipated. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This contract does not automatically renew.
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