Explanation
This legislation authorizes the City Attorney to modify (Modification No. 1) an existing contract with Access Information Management Corporation fka Retrievex, Inc. (herein referred to as “Access”), for continued record storage, retrieval, destruction, and related supplies and services; and to declare an emergency.
FISCAL IMPACT: The amount of the contract modification is $12,000.00, and the total amount of this contract, as modified, is $32,000.00. This contract modification is funded by the City Attorney’s Office.
Original contract amount $20,000.00 PO329268
Modification No. 1 amount $12,000.00
Total contract amount $32,000.00
COMPANY: Access Information Management Corporation fka Retrievex, Inc., FID: 04-3408536, CC027849, expires 12/23/2023
EMERGENCY JUSTIFICATION: The current contract balance is not sufficient to cover the most recent invoice and will not be sufficient to cover expenses until the next budget in Feb-2023.
Title
To authorize the City Attorney to modify an existing contract with Access; to authorize the expenditure of up to $12,000.00 from General Operating Fund; and to declare an emergency. ($12,000.00)
Body
WHEREAS, the City Attorney has identified the need to modify an existing contract with Access, for additional record storage and related services in an amount up to $12,000.00; and
WHEREAS, it has become necessary in the usual daily operations of the Columbus City Attorney’s Office to authorize the City Attorney to appropriate and expend these funds; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney’s Office in that it is immediately necessary and in the best interest of the City to authorize the City Attorney to modify the existing contract with Access, to ensure continued necessary services of uninterrupted record storage, retrieval, destruction, and related supplies and services, all for the immediate preservation of the public health, peace, property, safety and welfare; NO...
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