Explanation
BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification for the Reservoir Restoration Project with Williams Forestry & Associates, LLC to add additional funding in an amount up to $15,000.00. This contract is used to maintain the shoreline at the Hoover and O’Shaughnessy Reservoirs by planting trees, shrubs and for herbicide treatment of invasive species. This modification will add additional funding for unforeseen work challenges due to drought conditions and the need for deer protection measures before winter weather.
PROCUREMENT
The Department of Public Utilities solicited competitive bids for the Reservoir Restoration Project in accordance with the relevant provisions of Chapter 329 (RFQ025146). Fifty-six (56) vendors (1 EBE/MBE, 1 EBE/WBE, 46 MAJ, 6 MBE, 1 MBE/WBE, 1 WBE) were solicited and three (1 EBE/MBE and 2 MAJ) bids were received on July 12, 2023. One contract was awarded to Williams Forestry & Associates, LLC.
CONTRACT AMOUNTS / TIMELINE
The contract term was for one year from the date of execution to and including October 31, 2024. The contract language allows for two (2) one (1) year renewal options on a year to year basis upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. We are currently in the second year of a three year contract.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals and modifications.
Cost summary:
Original Contract - Ordinance #2734-2023 $300,000.00
Modification #1 - Ordinance #3475-2023 $600,000.00
Modification/Renewal #2 - Ordinance #0789-2024 $300,000.00
Modification #3 - Ordinance #2582-2024 (pending) $ 15,000.00
Contract Total to Date: $ $1,215,000.00
1. Amount of additional funds: Total amo...
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