City of Columbus - File #: 0868-2010

• File #: 0868-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2010
• In control: Utilities Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the PayPoint Gateway with First Data Government Solutions, LP to provide an IVR, Interactive Voice Response and web portal for the Division of Power and Water, and to authorize the expenditure of $120,000.00 from Water Systems Operating Fund. ($120,000.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
6/28/2010	1	Columbus City Council	Read for the First Time
6/11/2010	1	Utilities Drafter	Sent for Approval
6/11/2010	1	Auditor Reviewer	Reviewed and Approved
6/11/2010	1	CITY AUDITOR	Reviewed and Approved
6/11/2010	1	Utilities Drafter	Sent for Approval
6/11/2010	1	CITY ATTORNEY	Reviewed and Approved
6/11/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
6/10/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/10/2010	1	Utilities Drafter	Sent for Approval
6/10/2010	1	EBOCO Reviewer	Sent for Approval
6/10/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	Utilities Drafter	Sent for Approval
6/9/2010	1	Utilities Drafter	Sent for Approval
6/9/2010	1	Utilities Drafter	Sent for Approval
6/9/2010	1	Utilities Reviewer	Sent for Approval
6/9/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
6/9/2010	1	Utilities Drafter	Sent for Approval
6/9/2010	1	Finance Reviewer	Reviewed and Approved
6/9/2010	1	Finance Reviewer	Reviewed and Approved
6/3/2010	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with First Data Government Solutions, LP for the PayPoint Gateway, which provides an IVR (interactive voice response) and web portal capable of taking utility payments via the telephone and internet. This service is necessary to accommodate customers' growing demand to pay utility bills in a convenient and secure manner. The effective date of the contract was March 31, 2008 and extends for a term of four (4) years. The Department is pleased with their performance and request authority to modify the original contract for a total of $120,000.00. The sole purpose of the modification is to increase the maximum monetary obligation. All terms and conditions of the original agreement remain in full force and effect.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: 58-2582959, expires November 24, 2011
First Data Government Solutions, LP does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $120,000.00. The original contract was established for $100,000.00. The total cost of the original contract and all modifications is $460,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2010.

2. Reason additional needs were not foreseen: The need for additional funds was foreseen. This legislation is to encumber the funds budgeted for fiscal year 2010 for the Division of Power and Water.

3. Reason other procurement processes not used: The same exact service is required and no lower pricing/more attractive terms and conditions are anticipated at this time.

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