City of Columbus - File #: 1015-2004

• File #: 1015-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/27/2004
• In control: Utilities Committee
• On agenda: 7/12/2004
• Final action: 7/13/2004
• Title: To authorize the Finance Director to enter into a contract with Midwest Pipe & Supply - Ferguson Waterworks, for 12" ductile iron pipe, for the Division of Water, to authorize the expenditure of $11,866.40 from Water Systems Operating Fund, and to declare an emergency. ($11,866.40)

Date	Ver.	Action By	Action	Result
7/13/2004	1	MAYOR	Signed
7/13/2004	1	CITY CLERK	Attest
7/12/2004	1	Columbus City Council	Approved	Pass
7/12/2004	1	COUNCIL PRESIDENT	Signed
6/23/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
6/22/2004	1	Utilities Drafter	Sent for Approval
6/22/2004	1	CITY ATTORNEY	Reviewed and Approved
6/21/2004	1	CITY ATTORNEY	Reviewed and Approved
6/17/2004	1	Utilities Drafter	Sent for Approval
6/16/2004	1	ODI DIRECTOR	Reviewed and Approved
6/16/2004	1	Utilities Drafter	Sent for Approval
6/16/2004	1	Auditor Reviewer	Reviewed and Approved
6/16/2004	1	CITY AUDITOR	Reviewed and Approved
6/10/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
6/8/2004	1	Utilities Drafter	Sent for Approval
6/7/2004	1	Utilities Drafter	Sent for Approval
6/7/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
6/4/2004	1	Utilities Drafter	Sent for Approval
6/2/2004	1	Utilities Drafter	Sent for Approval
6/2/2004	1	Utilities Drafter	Sent for Approval
6/1/2004	1	City Clerk's Office	Sent back for Clarification/Correction
6/1/2004	1	Utilities Drafter	Sent for Approval
5/27/2004	1	Utilities Drafter	Sent to Clerk's Office for Council

Explanation

BACKGROUND: The Purchasing Office received and opened bid number SA001087 for 12" ductile iron pipe on April 1, 2004. This pipe will be used for a construction project. Four bids were received and the Purchasing Office deemed them all complete. We are recommending award of this contract go to Midwest Pipe & Supply - Ferguson Waterworks, as the lowest responsive, responsible, and best bidder, for a total of $11,866.40. The Division has already encumbered $19,918.60 from an informal bid, therefore, legislation is needed for additional funds. The Contract Compliance Number for Midwest Pipe & Supply - Ferguson Waterworks is 54-1211771. They do not have MBE/FBE status. No companies of the 49 vendors solicited had MBE/FBE status.

It is requested that this Ordinance be handled in an emergency manner, as construction can be started sooner since the summer season is underway.

FISCAL IMPACT: The Division of Water has not allocated any funds for this ductile iron pipe since it was an emergency purchase. Expenditures in Object Level One "02" will be reprioritized in order to cover the deficit.

There were no expenditures for this type of iron pipe in the last two years.



Title

To authorize the Finance Director to enter into a contract with Midwest Pipe & Supply - Ferguson Waterworks, for 12" ductile iron pipe, for the Division of Water, to authorize the expenditure of $11,866.40 from Water Systems Operating Fund, and to declare an emergency. ($11,866.40)



Body

WHEREAS, the Purchasing Office did receive and open bid number SA001087 for the purchase of 12" ductile iron pipe on April 1, 2004, and

WHEREAS, Midwest Pipe & Supply - Ferguson Waterworks was the lowest responsive, responsible, and best bidder, for a total of $11,866.40, and

WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Dir...