City of Columbus - File #: 0412-2005

• File #: 0412-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/18/2005
• In control: Public Service & Transportation Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize the transfer of $3,401,751.09 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract with Shelly and Sands, Incorporated, for the Resurfacing 2005 Project 1 for the Transportation Division; to authorize the expenditure of $3,401,751.09 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($3,401,751.09)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/7/2005	1	ODI DIRECTOR	Reviewed and Approved
6/7/2005	1	Service Drafter	Sent for Approval
6/7/2005	1	CITY ATTORNEY	Reviewed and Approved
6/7/2005	1	Service Drafter	Sent to Clerk's Office for Council
6/6/2005	1	EBOCO Reviewer	Reviewed and Approved
6/2/2005	1	Auditor Reviewer	Reviewed and Approved
6/2/2005	1	CITY AUDITOR	Reviewed and Approved
6/2/2005	1	Service Drafter	Sent for Approval
6/1/2005	1	Finance Reviewer	Reviewed and Approved
6/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2005	1	Service Drafter	Sent for Approval
5/30/2005	1	Service Drafter	Sent for Approval
5/30/2005	1	SERVICE DIRECTOR	Reviewed and Approved
5/30/2005	1	Service Drafter	Sent for Approval
5/17/2005	1	Service Drafter	Sent for Approval
5/16/2005	1	Service Reviewer	Reviewed and Approved
5/13/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Public Service Director to enter into a contract for $3,101,833.09 for the Resurfacing 2005 Project 1 project on behalf of the Transportation Division and to pay construction inspection costs up to $299,918.00. This improvement details the planning and overlaying of various streets and the construction of wheelchair ramps. The estimated Notice to Proceed date is July 15, 2005. The contractor has been given 120 days in which to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin and Dodge Reports and by the Builders Exchange. Fourteen bidders/suppliers were solicited (twelve majority, two minority) and five bids were received (five majority, zero minority) and tabulated on May 5, 2005, as follows:

Bidder / Bid Amount
Shelly and Sands, Incorporated $3,101,833.09
Decker Construction Company $3,319,618.31
Shelly Company $3,352,871.40
Strawser Paving Company, Incorporated $3,356,733.96
Miller Pavement Maintenance, Incorporated $3,380,143.05


The Transportation Division recommends the bid award be made to Shelly and Sands, Incorporated, contract compliance number 31-4351261 (expires April 14, 2008), as the lowest, best, most responsive, and most responsible bidder.

Fiscal Impact: The Transportation Division budgeted $15.5 million in the 2004 Capital Improvements Budget (CIB) for resurfacing. This ordinance authorizes and expenditure of $3,401,751.09. All the funds for resurfacing from the July 2004 bond sale have been either expended for encumbered. Therefore, this ordinance transfers funds totaling this amount within the Transportation Division's 2004 Capital Improvement Budget from several different projects and allocates them in the Resurfacing project.

Emer...