Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of Columbus Water and Power (CWP), to enter into a contract with Real Time Networks, Inc. for maintenance and ongoing support of an electronic key management system.
The Real Time Networks, Inc. key management system equips CWP with comprehensive key tracking capabilities, enhancing the security of assets, facilities, and vehicles, and assurance of continuous operational safety.
To procure these services, a Request for Proposals (SA005016) was published June 12, 2013. The solicitation received six (6) proposals, which were scored by an evaluation committee of seven (7) representatives from the Department of Technology, Department of Public Utilities (now Columbus Water and Power), and Fleet Management Division. Because the RFP process was used to purchase the hardware associated with the key management system instead of the Invitation to Bid (ITB) process, Ord. 2422-2013 requested and authorized a waiver of competitive bidding provisions, in accordance with section 329.27 of Columbus City Code.
This ordinance also authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Given the established relationship with this contractor, and the lack of sufficient time to obtain and award bids before the current contract expires, it is in the City’s best interest to utilize bid waiver legislation for this ordinance.
Finally, this ordinance authorizes the expenditure of $53,652.00 for the above-described services for the period of one year from the date of a confirmed purchase order by the City Auditor’s Office.
FISCAL IMPACT
Funding in the amount of $53,652.00 is budgeted and available in the Department of Technology, Information Services Division Operating Fund, Fund 5100.
EMERGENCY
This ordinance is being submitted with emergency designation. The current contract expired on August 31, 2025. To en...
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