City of Columbus - File #: 1674-2007

• File #: 1674-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/12/2007
• In control: Utilities Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the transfer of budget authority between object levels within the Electricity Operating Fund; to waive the competitive bidding provisions of Columbus City Codes; to authorize the Finance and Management Director to enter into contract with WESCO for the purchase of transformers for the Division of Power and Water; to authorize the expenditure of $198,414.00 from the Electricity Operating Fund; and to declare an emergency. ($198,414.00)

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/24/2007	1	Utilities Drafter	Sent for Approval
10/24/2007	1	CITY ATTORNEY	Reviewed and Approved
10/24/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
10/23/2007	1	EBOCO Reviewer	Sent for Approval
10/23/2007	1	ODI DIRECTOR	Reviewed and Approved
10/23/2007	1	Utilities Drafter	Sent for Approval
10/23/2007	1	Auditor Reviewer	Reviewed and Approved
10/23/2007	1	CITY AUDITOR	Reviewed and Approved
10/22/2007	1	Finance Reviewer	Reviewed and Approved
10/22/2007	1	Finance Reviewer	Reviewed and Approved
10/22/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2007	1	Utilities Drafter	Sent for Approval
10/19/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/18/2007	1	Utilities Reviewer	Sent for Approval
10/18/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
10/18/2007	1	Utilities Drafter	Sent for Approval
10/16/2007	1	Utilities Drafter	Sent for Approval
10/16/2007	1	Utilities Drafter	Sent for Approval
10/16/2007	1	Utilities Reviewer	Reviewed and Approved
10/16/2007	1	Utilities Drafter	Sent for Approval
10/12/2007	1	Utilities Drafter	Sent for Approval
10/12/2007	1	Utilities Drafter	Sent for Approval
10/12/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the transfer of budget authority between object levels within the Electricity Operating Fund and waives competitive bidding procedures of the Columbus City Codes to authorize the Director of Finance and Management to purchase transformers for the Division of Power and Water. Because of rapidly increasing copper and steel costs, vendors have not been willing to hold firm prices for transformers. Ord. 1295-2007 was passed September, 2007 to authorize the Director of Finance and Management to solicit formal bids and to enter into contracts for the purchase of transformers and authorized an expenditure of $550,000 from the Electricity Operating Fund. The solicitation, SA002590, resulted in four bids received, one from Van Tran Industries, a master bid from WESCO and two alternate bids from WESCO. The prices in the alternate bids from WESCO were based on deadlines for placing orders. Van Tran's bid met all specifications, however, they only bid on items 14 through 27. Because the prices were much higher than anticipated, awards were recommended for only the most critical items and some quantities were reduced for a total award to Van Tran for eleven (11) items in the amount of $526,225.00.

No responsive bids were received for items 1 through 13. WESCO did submit bids for these items, however, they submitted additional terms and conditions rendering their bid non-responsive. Due to the aforementioned escalating prices and the critical need for transformers, it is requested that provisions of competitive bidding be waived so that the Director of Finance and Management may accept the Alternate One bid from WESCO for items 1 through 13. Acceptable terms and conditions have been negotiated.

WESCO's contract compliance number is 251723345, expires 3/14/2009.

Emergency action is requested due to the need to immediately enter into a contract as soon as possible in order that an order may be placed prior ...