Explanation
BACKGROUND: This ordinance authorizes the option to purchase Sludge Grinder Parts and Services for the Department of Public Utilities, Division of Sewerage and Drainage. The term of the proposed option contract will be through May 31, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Sludge Grinder Parts and Services are used by the Department of Public Utilities to to reduce solids for pump protection in the sewerage collection and processing system.
The Purchasing Office negotiated the universal term contract in accordance with the bid waiver provisions of City Code Chapter 329, with JWC Environmental, LLC. A formal bid was issued and 86 suppliers were solicited (F1:2 and MAJ: 84). No responses were received. JWC Environmental, LLC. attempted to bid but it was received after the published bid opening date. The Purchasing Office did not automatically open this attempted bid, instead communicating with JWC Environmental that it would like to open the attempted bid and use it as a basis of negotiation. This ordinance requests that the bidding provisions of the City Code are waived in order to approve this negotiation.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract for sludge grinder parts and services and the waiver of the competitive bidding requirements of the Columbus City Code to accommodate this award to:
JWC Environmental, LLC, CC#45-2771126,
Total Estimated Annual Expenditure: $255,000.00
This ordinance is being submitted as an emergency because without emergency action the maintenance and service on the Sludge Grinder Equipment may be delayed and the efforts of the Department of Public Utilities to protect pumps in the collection of sewerage will be effected and the efficient delivery of valuab...
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