Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-006954, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water.
Amount of additional funds to be expended: $75,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. This modification provides funding for services needed through the remainder of the existing contract.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006. The contract provides for services from April 1, 2007 through March 31, 2009. Additional funds are necessary due to the division's need for this service increasing with the growth of its distribution and street lighting facilities. In addition, due the wind storm of September 14, 2008 and associated service and facility restoration activities, expenditures have been greater than anticipated.
How cost of modification was determined: The cost is based upon the estimated needs for the remainder of the contract at the rates in the existing contract.
Emergency action is requested in order that power line clearance and payments for said services may continue without interruption.
Contract Compliance Number: 231277550, expires 2/1/09
FISCAL IMPACT: $220,000.00 was budgeted and encumbered in 2008 for this service. The additional funds required will be absorbed within the current budget due to reduced expenditures for other items in Object Level One: 06. Ordinance 1656-2008 to authorize the transfer of funds within the Electricity Operating Fund for this and other anticipated expenditures is in process.
2006 encumbrances for this service: $200,000
2007 encumbrances for this service: $275,000
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