Explanation
BACKGROUND: This ordinance is to re-establish the option contracts for Traffic Signal Controller Equipment for the Department of Public Service, Division of Planning and Operations through March 1, 2014 in accordance with formal bid SA003400. Traffic Signal Controller equipment is used for the installation of traffic lights throughout the City of Columbus. The Purchasing Office opened formal bids on October 22, 2009.
In 2009, the Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003400). Forty-three bids were solicited (MAJ:34; M1A: 8,: F1:1); Two bids were received (MAJ:2).
As as result of that solicitiation process, contracts were established with Path Master, Inc. and Baldwin & Sours, Inc. The contracts expired on March 1, 2013. The bid provided for the option to extend the contracts through March 1, 2014 but it was not extended at the time the purchase order was authorized. The agency did legislate money to spend on these contracts; however, the agency did not initiate purchase orders until after the contract expired. Therefore, a waiver is requested to re-establish these contracts so as to allow for purchase orders to be issued for the immediate delivery of Traffic Signal Controller Equipment.
The Purchasing Office is recommending the re-establishment of two contracts that expired on March 1, 2013 through March 1, 2014:
Path Master. Inc., CC#341233777, Exp. 6/11/14
Baldwin & Sours, Inc., CC#311104513, Exp. 07/23/14
Total Estimated Annual Expenditure: $245,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Fundin...
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