City of Columbus - File #: 0559-2011

• File #: 0559-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2011
• In control: Administration Committee
• On agenda: 6/6/2011
• Final action: 6/7/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to renew a contract with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $5,000.00 from the Department of Technology Internal Services Fund; and to declare an emergency. ($5,000.00)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/18/2011	1	Technology Drafter	Sent for Approval
5/18/2011	1	CITY ATTORNEY	Reviewed and Approved
5/18/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/17/2011	1	Technology Drafter	Sent for Approval
5/17/2011	1	Auditor Reviewer	Reviewed and Approved
5/17/2011	1	CITY AUDITOR	Reviewed and Approved
5/16/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/16/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Sent for Approval
5/11/2011	1	ODI DIRECTOR	Reviewed and Approved
5/11/2011	1	Technology Drafter	Sent for Approval
5/10/2011	1	Technology Drafter	Sent for Approval
5/10/2011	1	EBOCO Reviewer	Sent for Approval
5/6/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/25/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office (EBOCO), to renew a contract with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system. The original agreement was recently renewed by ordinance 0900-2010, passed by Council 7/12/10, which allows for future renewals and modifications for additional similar services, contingent upon written approval of both parties and the city's appropriation and authorization of funds. This renewal will provide for software maintenance and support services for the term period July 1, 2011 through June 30, 2012, at a cost of $5,000.00.

The BizTrak application is an automated tracking system, utilized by the Equal Business Opportunity Commission Office (EBOCO), pursuant to City Code (C.C.) 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process. Without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation.

Since the BizTrak system is copyright owned by BIP Software, Inc., this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07

FISCAL IMPACT: During fiscal year 2009 and 2010 the amount of $7,000.00 and $3,780.00 was expended for software support and upgrade services with BIP Software, Inc. This year's request in the amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system. This amount is budgeted and available with the Department of Technology Internal Services fund. Including this renewal, the aggregate contract total is $273,449.00.

EMERGENCY: Emergency designation is bein...