Explanation
Background: This ordinance authorizes the Director of Public Utilities to renew and increase a contract with Azteca Systems, LLC to provide software for the Cityworks Asset Management System (AMS). The contract amount being authorized by this ordinance is $556,860.00.
Cityworks AMS will be a department wide Asset Management solution and will replace Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services. The Cityworks solution will modernize our Work and Asset Management program by enabling best practices and GIS to empower DPU to better track, maintain and manage assets across our entire organization. Cityworks provides three hosting environments, which include one each for testing, production, and development. The Department of Public Utilities will have 718 licenses and the Division of Fire will have 282 licenses. the Division of Fire will be using these licenses in collaboration with the Division of Water to support the maintenance and inspection process for Fire Hydrants across the City. Each Cityworks license costs $821.00 and the Department of Public Utilities is provided a different discount percentage for the four successive years. For this renewal the discount is 34%, making the cost per user $541.86. In year two the discount is 25%, in year three the discount is 12%, and finally, in year four the discount is 5%.
Due to a Request for Proposal (RFQ018791) that was published for the Department of Public Utilities (DPU) to obtain an Asset Management System, Woolpert, Inc. was the awarded firm and the software solution they chose in the proposal was Cityworks. It has been determined that establishing one contract for services with Woolpert, Inc. and one contract for software directly with Azteca Systems, LLC (Cityworks) is the best path forward, and it is in the best interest of the City to waive the provisions of competitive bidding and enter into a contract with Azteca Systems, LL...
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