City of Columbus - File #: 1304-2009

• File #: 1304-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2009
• In control: Finance & Economic Development Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments as needed with Rumpke of Ohio, Inc. to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund: and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/5/2009	1	ODI DIRECTOR	Reviewed and Approved
10/5/2009	1	Finance Drafter	Sent for Approval
10/5/2009	1	Auditor Reviewer	Reviewed and Approved
10/5/2009	1	CITY AUDITOR	Reviewed and Approved
10/5/2009	1	Finance Drafter	Sent for Approval
10/5/2009	1	CITY ATTORNEY	Reviewed and Approved
10/5/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/2/2009	1	EBOCO Reviewer	Sent for Approval
10/1/2009	1	Finance Reviewer	Reviewed and Approved
10/1/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2009	1	Finance Drafter	Sent for Approval
9/30/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/30/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to contract for Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments. These operations are an essential part of the City's commitment to maintain its' operations in an environmentally responsible manner. The term of the proposed option contract would be from the contract execution date until December 15, 2011, with the option to extend for one additional year. The Purchasing Office opened formal bids on September 24, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003357). Twenty six (26) Bids were solicited. One (1) Bid was received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Rumpke of Ohio, Inc. CC#311617611 (expires 3-21-2010)
Total Estimated Annual Expenditure: $50,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments as needed with Rumpke of Ohio, Inc. to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund: and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on Sept...