Explanation
BACKGROUND: For the option to purchase Bikeway Preformed Pavement Marking Material for the Department of Public Service, Division of Planning and Operations, the largest user. Bikeway Preformed Pavement Marking Material will be installed on roadways throughout the City of Columbus. The term of the proposed option contracts would be through July 31, 2012 with the option to extend one additional one year, subject to mutual agreement by both parties, in accordance with formal bid SA003634. The Purchasing Office opened formal bids on July 1, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003634). Seventeen bids were solicited (MAJ:17); One bid was received (MAJ:1 ).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible, and best bidder:
Flint Trading, Inc., CC#561736552. Exp. 07/22/2010
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Bikeway Preformed Pavement Marking Material for the Department of Public Service with Flint Trading, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund, and to declare an emergency. ($1.00).
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