City of Columbus - File #: 1617-2023

• File #: 1617-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/23/2023
• In control: Environment Committee
• On agenda: 6/26/2023
• Final action: 6/28/2023
• Title: To authorize the Director of the Department of Public Service to modify the contract with Routeware, Inc. for Street Equipment-Refuse Data Collection System software; and to authorize the expenditure of up to $250,000.00 from the Division of Refuse Collection General Fund operating budget to pay for this contract. ($250,000.00)

Date	Ver.	Action By	Action	Result
6/28/2023	1	CITY CLERK	Attest
6/27/2023	1	MAYOR	Signed
6/26/2023	1	COUNCIL PRESIDENT	Signed
6/26/2023	1	Columbus City Council	Approved	Pass
6/12/2023	1	Columbus City Council	Read for the First Time

Explanation
1. BACKGROUND
The intent of this project was to implement a data collection system to be installed in each refuse truck to be used with the existing Routeware routing system. This system will gather routing and refuse collection data to allow reporting of data for management and efficiency purposes, as well as replacing the existing equipment provided by Routeware that displays routes to be followed by each vehicle. It is anticipated the new equipment will be phased-in over a three-five year period, and will require continued support of the software for an indefinite period. This ordinance will authorize funds for Modification No. 4 of the contract. Original contract Ordinance 1696-2019.

Original contract amount: $295,000.00 (PO189716)
Modification No. 1 amount: $150,000.00 (PO249284)
Modification No. 2 amount: $262,501.60 (PO277932)
Modification No. 3 amount: $250,000.00 (PO335102)
Modification No. 4 amount: $250,000.00 (This Ordinance)
Contract amount including all modifications $1,207,501.60.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Routeware.

2. CONTRACT COMPLIANCE
Routeware, Inc. contract compliance number is CC030689, expired 9/6/2021. The vendor will need to update their compliance with the City before a contract can be executed.

3. FISCAL IMPACT
Funding for this contract is available within the Division of Refuse Collection General F...