Explanation
1. BACKGROUND: This Ordinance authorizes the Finance and Management Director to enter into a professional architectural / engineering services agreement, on behalf of the Office of Construction Management, with Advanced Engineering Consultants, Ltd., for the CDBG - Directions for Youth & Families HVAC Replacement project, in the amount of $63,820.80.
The goal of this project is to replace nine rooftop HVAC units.
Funding for this project will come from the Community Development Block Grant (CDBG) under the U.S. Department of Housing and Urban Development (HUD). The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to cities and counties to develop viable urban communities. An appropriation of funds will be needed to align this Ordinance with the Draft FY 2024 Annual Action Plan as approved by City Council through the adoption of Ordinance No. 2993-2023.
The Director of Finance and Management will also enter into an agreement with Directions for Youth & Families, to define responsibilities regarding the planned improvements to said facilities, as approved by City Council through the adoption of Ordinance No. 2995-2023.
2. BID INFORMATION: The selection of the firm providing the professional architectural / engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals."
Three (3) Requests for Proposals (RFP’s) were opened on April 17, 2024:
1. Advanced Engineering Consultants, Ltd. (MBE)
2. Kramer Engineers
3. Star Consultants (MBE)
An evaluation committee reviewed and scored the proposals based on the criteria included Columbus City Code, Section 329. The Department of Finance and Management recommends an agreement be awarded to Advanced Engineering Consultants, Ltd.
3. CONTRACT COMPLIANCE INFO: DAX No. 5665, expires 4/12/26, WBE-designated
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