Explanation
BACKGROUND: This legislation authorizes the Director of the Public Utilities Department enter into a planned contract modification to add funding for the current fiscal year for ADS Flow Monitoring Services with Burgess & Niple, Inc. The contract will be used by the Sewer System Engineering Section for assistance in performing in confined space entries to install or replace sensors, calibration of sensors and maintenance services. The City will provide replacement parts under the ADS Flow Monitoring Parts & Service UTC contract. This contract is funded on an incremental basis.
The Department of Public Utilities solicited competitive bids for ADS Flow Monitoring Equipment Services in accordance with the relevant provisions of Chapter 329 (RFQ025116). One-hundred sixty-seven (167) vendors (19 EBE, 1 EBE/VBE, 1 EBE/WBE, 107 MAJ, 22 MBE, 2 MBE/VBE, 5 MBE/WBE, 1 VBE, 9 WBE) were solicited and one (MAJ) bid was received on July 12, 2023.
Burgess & Niple, Inc. was the only bidder and met all of the specifications required. Purchase Agreement, PA006799, was established in accordance with Request for Quotation RFQ025116 and will expire December 31, 2026.
CONTRACT AMOUNTS / TIMELINE
The contract term is for three (3) years from the date of execution to and including December 31, 2026. The contract language will allow for a one (1) year renewal option based upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This legislation seeks to add funding to the contract for fiscal year 2025. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
Cost summary:
Original Contract, PO409235 & PO413515- Year 1: $40,200.00
Ordinance #0267-2024, Modification #1 - Year 2: $49,800.00
ORD #0267-2024 (...
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