Explanation
1. BACKGROUND
This ordinance authorizes the Interim Director of Public Service to modify a professional services contract with 2LMN, Inc. to add additional funds for design of the Signals - N. 4th Street, Phase 1 project.
Ordinance 2904-2022 authorized the Director of Public Service to enter into a professional services contract with 2LMN, Inc. for the Signals - N. 4th Street, Phase 1 project. This ordinance authorizes the Interim Director of Public Service to modify the contract in the amount of $150,000.00.
1.1 Amount of additional funds to be expended: $150,000.00
The original contract amount: $600,000.00 (PO364227, Ord. 2904-2022)
The total of Modification No. 1: $150,000.00 (This Ordinance)
The contract amount including all modifications: $750,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification that necessary to allow additional resources to perform engineering services for the reconstruction of five signals along 4th Street at the intersections of E. 1st Avenue, E. 2nd Avenue, E. 5th Avenue, E. 7th Avenue, and E. 17th Avenue. This includes replacement of existing facilities as impacted including concrete sidewalk, lighting, stormsewer. The original amount of services needed were an estimate before a scope and task list was completed. This modification will allow work to proceed and payments to be made for services provided.
1.3 Reason other procurement processes are not used:
It was deemed to be more cost efficient to modify the existing contract to have the company familiar with the project complete the design work rather than to bid the remaining part of the work.
1.4 How cost of modification was determined:
2LMN, Inc. and subconsultants provided a cost breakdown for each task included in the project scope. After negotiations, the final fee was determined to be in line with what is expected for the scope of work. Costs wer...
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