City of Columbus - File #: 0997-2007

• File #: 0997-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2007
• In control: Finance & Economic Development Committee
• On agenda: 6/25/2007
• Final action: 6/27/2007
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Asphalt Emulsion with Northcoast Products and Phillip's Oil Company of Central Ohio to authorize the expenditure of four dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
6/27/2007	1	CITY CLERK	Attest
6/26/2007	1	MAYOR	Signed
6/25/2007	1	Columbus City Council	Approved	Pass
6/25/2007	1	COUNCIL PRESIDENT	Signed
6/18/2007	1	ODI DIRECTOR	Reviewed and Approved
6/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/18/2007	1	Auditor Reviewer	Reviewed and Approved
6/18/2007	1	CITY AUDITOR	Reviewed and Approved
6/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/18/2007	1	CITY ATTORNEY	Reviewed and Approved
6/18/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2007	1	Finance - Purchasing Drafter	Sent for Approval	Fail
6/15/2007	1	EBOCO Reviewer	Reviewed and Approved
6/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/13/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Asphalt Emulsion for the Department of Public Service, Transportation Division, the largest user and for all city agencies. The term of the proposed option contracts would be through April 30, 2010. The Purchasing Office opened formal bids on May 3, 2007. The contract may be extended for one additional year, subject to mutual agreement by both parties.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002394). Nine bids were solicited (MAJ: 9); Two bids were received (MAJ: 2).

The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:

Phillip's Oil Company of Central Ohio, CC#311748133, exp. 4/12/09, Estimated expenditure, $601,500.00
Northcoast Products, CC#208200717, exp.4/18/09, Estimated expenditure, $16,400.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

Phillip's Oil Company of Central Ohio was the only bidder for items 1 and 2 and is recommended for award of these items.

Northcoast Products was the only bidder for item 3 and is recommended for award of this item.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. City Departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Asphalt Emulsion with Northcoast Products and Phillip's Oil Company of Central ...