City of Columbus - File #: 0789-2011

• File #: 0789-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/16/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize the Finance Director to establish a purchase order for seven light duty vehicles with Ricart Properties Inc., in accordance with the terms and conditions of the existing citywide universal term contract, for the Division of Planning and Operations; to authorize the expenditure of $151,476.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($151,476.00)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
6/1/2011	1	CITY ATTORNEY	Reviewed and Approved
6/1/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/31/2011	1	CITY AUDITOR	Reviewed and Approved
5/31/2011	1	Service Drafter	Sent for Approval
5/27/2011	1	EBOCO Reviewer	Sent for Approval
5/27/2011	1	ODI DIRECTOR	Reviewed and Approved
5/27/2011	1	Service Drafter	Sent for Approval
5/27/2011	1	Auditor Reviewer	Reviewed and Approved
5/26/2011	1	Finance Reviewer	Reviewed and Approved
5/26/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/26/2011	1	Service Drafter	Sent for Approval
5/25/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/25/2011	1	Finance Reviewer	Reviewed and Approved
5/24/2011	1	Finance Reviewer	Reviewed and Approved
5/24/2011	1	Finance Reviewer	Reviewed and Approved
5/24/2011	1	Finance Reviewer	Sent for Approval
5/20/2011	1	Finance Reviewer	Reviewed and Approved
5/20/2011	1	Finance Drafter	Sent for Approval
5/18/2011	1	SERVICE DIRECTOR	Reviewed and Approved
5/16/2011	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND
The Division of Planning and Operations is in need of various light duty vehicles to replace existing vehicles that are beyond their useful service lives. These vehicles will be used for a variety of operational purposes and general transportation needs. The Division will maintain the vehicles scheduled for replacement as long as it is practical. These purchases are consistent with the Division's fleet replacement program.

The Purchasing Office has established contract FL004803 with Ricart Properties Inc., for the purchase of small and large pickup trucks. The Division will be purchasing four ½-ton pickup trucks and three 1-ton pickup trucks. The total cost for these vehicles is $151,476.00 and will come from the Street Construction, Maintenance and Repair Fund 265.

CONTRACT COMPLIANCE
Ricart Properties Inc. contract compliance number is 31-1282546 and expires 09/21/12.

FISCAL IMPACT
A total of $151,476.00 is budgeted and available for this expenditure the Street Construction, Maintenance and Repair Fund 265.

EMERGENCY
This legislation is requested as an emergency due to time frame restrictions for ordering these vehicles and the need of these vehicles for the Division's daily operations.

Title

To authorize the Finance Director to establish a purchase order for seven light duty vehicles with Ricart Properties Inc., in accordance with the terms and conditions of the existing citywide universal term contract, for the Division of Planning and Operations; to authorize the expenditure of $151,476.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($151,476.00)

Body

WHEREAS, the Division of Planning and Operations must maintain an efficient fleet of vehicles to perform routine maintenance activities, and

WHEREAS, the Purchasing Office has established universal term contracts for the purchase of light duty vehicles, and

WHEREAS, the Division of Planning an...