City of Columbus - File #: 0122-2009

• File #: 0122-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/20/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 2/9/2009
• Final action: 2/10/2009
• Title: To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for renovation of the roof at the Columbus Health Department, 240 Parsons Avenue; to authorize the expenditure of $12,993.00 from the Health General Obligation Bonds Fund; and to declare an emergency. ($12,993.00)

Date	Ver.	Action By	Action	Result
2/10/2009	1	MAYOR	Signed
2/10/2009	1	CITY CLERK	Attest
2/9/2009	1	Columbus City Council	Approved	Pass
2/9/2009	1	COUNCIL PRESIDENT	Signed
1/30/2009	1	ODI DIRECTOR	Reviewed and Approved
1/30/2009	1	Finance Drafter	Sent for Approval
1/30/2009	1	CITY ATTORNEY	Reviewed and Approved
1/30/2009	1	Finance Drafter	Sent to Clerk's Office for Council
1/29/2009	1	CITY AUDITOR	Reviewed and Approved
1/29/2009	1	CITY AUDITOR	Reviewed and Approved
1/29/2009	1	Finance Drafter	Sent for Approval
1/29/2009	1	EBOCO Reviewer	Sent for Approval
1/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
1/28/2009	1	Finance Drafter	Sent for Approval
1/27/2009	1	Finance Reviewer	Reviewed and Approved
1/27/2009	1	Finance Reviewer	Reviewed and Approved
1/23/2009	1	Finance Drafter	Sent for Approval
1/22/2009	1	Health Reviewer	Reviewed and Approved
1/22/2009	1	HEALTH DIRECTOR	Reviewed and Approved
1/21/2009	1	Finance Drafter	Sent for Approval
1/20/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for the renovation of the roof at the Columbus Health Department, 240 Parsons Avenue. On September 14, 2008, a windstorm caused damage to the roof. The roof is missing shingles, which will need to be replaced for aesthetic reasons as well as for protection of the structure.

This is a modification to an existing roof repair contract for various facilities under the purview of the Facilities Management Division. The original contract was formally bid (SO026758). Legislation was not necessary because the total amount did not exceed $20,000.00. The term of the contract is September 1, 2008 through August 31, 2009. The contract was bid with three renewal options.

EMERGENCY ACTION is requested to repair the roof and to prevent further structural damage.

FISCAL IMPACT: The Facilities Management Division budgeted $12,500.00 in the 2008 General Fund operating budget for roof repairs. The Division spent $9,252.12, in 2008 for these services. The total amount of this request is $12,993.00, bringing the total contract amount to $25,493.00. Funding is available in the Health General Obligation Bonds Fund.

General Maintenance and Engineering Company Contract Compliance #31-4188545 Expiration date March 2, 2010.

Title

To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for renovation of the roof at the Columbus Health Department, 240 Parsons Avenue; to authorize the expenditure of $12,993.00 from the Health General Obligation Bonds Fund; and to declare an emergency. ($12,993.00)

Body

WHEREAS, the Facilities Management Division has a contract for roof maintenance at various City-owned facilities; and

WHEREAS, bid SO0...